Save time and money by letting us handle your books!
Tired of DIY bookkeeping? Stop sacrificing your time and profit. Outsourced bookkeeping is affordableβand essential for growth.
Beyond the ledger: Our clients' results speak for themselves
β’ 20% Average Increase in Profitability
β’ Scaled and Expanded: Helped businesses hit growth goals, including opening multiple new locations.
β’ 60+ Hours Back Annually: Free up your time to focus on family and business development.
Our Focus:
Profit Growth and Tax Minimization!
Our passion is providing business owners with the clear financial information they need to realize maximum profitability and minimize tax liability!
The Value of Professional Bookkeeping: Solving Your Biggest Financial Pains
Bookkeeping isn't just about data entry; it's about transforming financial chaos into clarity, confidence, and compliance. For a busy business owner, a bookkeeper doesn't just manage the booksβthey eliminate financial stress and buy back your time.
Here is a detailed look at the core services we provide and the specific value we deliver to your business:
The Foundation:
Accuracy & Financial Integrity
The Pain Point: You spend hours staring at spreadsheets, worrying that a missed transaction or a misplaced decimal could lead to a catastrophic mistake, a tax penalty, or even fraud.
Transaction Recording:
We meticulously record and correctly categorize every single expense, sale, and bank charge into your software using the principles of double-entry accounting. We ensure your General Ledger is complete and accurate 24/7.
Eliminates Worry:
You get flawless records. We catch errors the moment they happen, ensuring your numbers are always tax-ready and 100% reliable.
Bank Reconciliation:
We perform a line-by-line comparison of your internal records against your official bank and credit card statements at least monthly.
Fraud Protection:
We serve as a vital internal check, quickly identifying unusual or unauthorized transactions.
Guaranteed Accuracy:
You trust your reports because they are verified against the bank's records.
Managing Cash Flow: Accelerating Revenue, Controlling Costs
Cash flow feels like a roller coaster. You struggle to collect money owed, pay bills on time, and never know if you have enough cash to make that next big hire or purchase.
Accounts Receivable (AR):
We create and dispatch professional, accurate invoices and proactively track due dates. We handle polite, consistent follow-up and collections on late payments
Faster Payments:
We shorten your cash cycle, bringing money into your bank sooner. We act as your professional collections agent without damaging customer relationships.
Accounts Payable (AP):
We process vendor bills, track all outstanding liabilities, and coordinate a payment schedule that optimizes your cash-on-hand. We track invoices to ensure no duplicate payments occur.
Saves Money & Credit:
We prevent expensive late fees and help you capitalize on early-payment discounts. You maintain excellent vendor relationships and protect your credit rating.
Expense Management:
We manage and organize expense reports, ensuring every expense is properly documented with receipts and correctly categorized.
Maximizes Deductions:
We capture every legitimate business deduction, ensuring you never leave money on the table when tax season arrives.
Compliance and Payroll Confidence
Payroll and tax rules are complex, constantly changing, and carry steep penalties for mistakes. Managing them takes up valuable time that should be spent on growth.
Payroll Processing:
We accurately calculate gross wages, process all pre- and post-tax deductions (benefits, garnishments, etc.), and ensure employees are paid on time, every time.
Saves Hours & Headaches:
We take the administrative burden off your plate and give your team confidence that their paychecks are always correct.
Payroll Tax Filing:
We calculate, file, and pay all required Federal, State, and Local payroll taxes, including managing quarterly and annual filings (e.g., W-2s and 1099s).
Compliance Guarantee:
We ensure your business meets every deadline and regulation, protecting you from crippling tax penalties and government fines
Strategic Reporting:
Clarity and Control
Your financial data is trapped in raw spreadsheets or accounting software, leaving you unable to answer crucial questions like: "Am I actually profitable?" or "Where should I cut costs?"
Financial Statement Generation:
We produce the Profit & Loss (P&L) Statement, Balance Sheet, and Statement of Cash Flows on a monthly or quarterly basis, delivered in an easy-to-read format.
Actionable Insights:
You instantly see your true profitability, your business value (Net Worth), and your actual cash position. This information empowers confident, data-driven decisions.
Tax Readiness:
We clean, reconcile, and finalize your financial records at year-end, preparing a comprehensive, organized package for your CPA or tax professional.
Cuts CPA Fees:
Your tax preparer spends less time cleaning up messy data, resulting in a lower bill for you. It ensures your taxes are filed accurately and on time, preventing audit triggers.
Stop letting finance distract you!
Our professional bookkeeper converts daily noise into reliable numbers,
giving you back the clarity and time you need to focus on what you do best:
Growing Your Business!
Testimonials
Jasmine Richards
Tri-County's been a game-changer; meticulous bookkeeping and crystal-clear financial reports help me keep my biz on track. Super reliable!
Monica Chandler
Switched to Tri-County after trying others. Their financial reporting is clear, and payroll handling is the most reliable Iβve experienced. Quite satisfied.
Thomas Krazinski
Tried a few bookkeepers before; Tri-Countyβs tax prep is on point. Straightforward, no fuss, and always on time. Itβs just easier this way.
FAQs
Your Questions Answered: Essential Insights into Our Bookkeeping Services
What types of businesses does Tri-County Bookkeeping serve?
Tri-County Bookkeeping specializes in providing essential financial services to a broad range of local small to mid-sized companies that need expert, hands-on support, including:
Construction: Handling job costing, tracking complex payables to sub-contractors, and ensuring accurate expense tracking per project.
Healthcare & Dental Practices: Managing operational accounting, tracking practice expenses, and optimizing daily transaction entry for medical offices.
Real Estate: Tracking property expenses, handling tenant deposits, and ensuring clear income/expense reporting for investment properties or brokerage firms.
Hospitality: Monitoring fluctuating inventory, managing high-volume cash transactions, and tracking daily sales for restaurants, venues, or short-term rentals.
Professional Services (Law, Marketing, IT): Tracking billable hours, managing client retainers, and ensuring accurate expense allocation for service-based businesses.
Our commitment is to eliminate the financial administrative burden so you can focus on what you do best: running and growing your company.
How can I access my financial reports?
Accessing your financial data should be easy, instant, and secure. We leverage modern, cloud-based technology to ensure you always have access to your customized reports, whether you're at your desk or on the go.
Here is how you can expect to access your vital business insights:
1. Secure Client Portal (Your Financial Command Center)
For the most sensitive documents and historical reports, we provide you with a dedicated, encrypted online portal via QuickBooks Online.
24/7 Access: Log in securely from any device (desktop, tablet, or phone) at any time of day to review and download your reports.
Centralized Documents: This is where you will find your finalized Monthly Financial Statements (P&L, Balance Sheet, Cash Flow), year-end tax readiness packages, and secure communication threads.
Secure Exchange: The portal uses bank-level encryption, providing a far safer way to exchange sensitive documents (like payroll summaries or tax forms) than standard email.
2. Direct Access to Accounting Software
As your bookkeeper, we work directly within your cloud-based accounting system (such as QuickBooks Online). You maintain primary access and control over this platform.
Real-Time Data: Since we are categorizing transactions daily, your data is always up-to-the-minute. You can log in anytime to view your accounts, current cash balance, and basic financial position.
Role-Based Permissions: We work within a restricted "bookkeeper" or "advisor" role, which allows us to organize and reconcile your data without having the authority to authorize transfers or control your banking funds.
3. Monthly Financial Review
Access is about more than just a PDFβit's about understanding the story behind the numbers.
The Report Package: At the end of each month (or quarter), we deliver a complete package of the three core financial statements, often accompanied by an Executive Summary that explains the "So What?" behind your performance.
The Review Call: We schedule a brief, focused call to walk you through the reports, highlight key trends (positive or negative), and answer any questions you have, ensuring the data is instantly actionable.
Our goal is not just to prepare reports, but to put actionable, verified financial intelligence directly into your hands.
Is Tri-County Bookkeeping equipped to handle payroll for a business with multiple state operations
Yes, Tri-County Bookkeeping is fully equipped to handle payroll for businesses with multi-state operations.
While our physical office may be local, our expertise is built on understanding and navigating complex federal and state payroll regulations across the country.
Here is how we handle the challenge of multi-state payroll, ensuring your business remains compliant and stress-free:
1. Expertise in Multi-State Withholding
The biggest challenge with multi-state payroll is ensuring the correct taxes are withheld for each employee, especially if they live in one state but work in another, or regularly cross state lines.
Jurisdiction Determination: We accurately determine which state's tax laws and unemployment insurance (SUI) regulations apply based on the employee's work location and residence (or based on business nexus rules).
Reciprocity Agreements: We manage any necessary adjustments for states that have reciprocity agreements, which allow residents to pay income tax only to their home state, simplifying withholding.
Accurate Tax Calculation: We use robust, compliance-focused payroll software that automatically calculates and updates the correct withholding rates for every state involved, mitigating the risk of penalties.
2. State and Local Compliance
Each state has its own specific requirements for reporting, deadlines, and wage laws.
Registration: We assist with the initial setup, ensuring your business is registered for state income tax withholding and SUI in every state where you have employees.
Avoids Penalties: Ensures you meet required state tax and labor obligations from day one.
State Tax Filing: We accurately prepare and file all necessary monthly, quarterly, and annual state and local payroll tax returns (e.g., state-level 941 equivalents).
Timely Filing: We manage all deadlines, preventing costly late-filing or non-compliance fines.
Wage & Hour Laws: We track and advise on state-specific labor laws, including unique rules for overtime, minimum wage, paid sick leave, and final paychecks in the relevant jurisdictions.
Reduces Legal Risk: Protects you from costly employee disputes or litigation arising from non-compliant pay practices.
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Try again without apps
That is an excellent and crucial question. Handling payroll for employees who work in different states adds a significant layer of complexity, but it is precisely the type of compliance challenge a professional bookkeeper is equipped to manage.
Yes, Tri-County Bookkeeping is fully equipped to handle payroll for businesses with multi-state operations.
While our physical office may be local, our expertise is built on understanding and navigating complex federal and state payroll regulations across the country.
Here is how we handle the challenge of multi-state payroll, ensuring your business remains compliant and stress-free:
1. Expertise in Multi-State Withholding
The biggest challenge with multi-state payroll is ensuring the correct taxes are withheld for each employee, especially if they live in one state but work in another, or regularly cross state lines.
Jurisdiction Determination: We accurately determine which state's tax laws and unemployment insurance (SUI) regulations apply based on the employee's work location and residence (or based on business nexus rules).
Reciprocity Agreements: We manage any necessary adjustments for states that have reciprocity agreements, which allow residents to pay income tax only to their home state, simplifying withholding.
Accurate Tax Calculation: We use robust, compliance-focused payroll software that automatically calculates and updates the correct withholding rates for every state involved, mitigating the risk of penalties.
2. State and Local Compliance
Each state has its own specific requirements for reporting, deadlines, and wage laws.
Area of ComplianceOur Bookkeeping ServiceThe ValueRegistrationWe assist with the initial setup, ensuring your business is registered for state income tax withholding and SUI in every state where you have employees.Avoids Penalties: Ensures you meet required state tax and labor obligations from day one.State Tax FilingWe accurately prepare and file all necessary monthly, quarterly, and annual state and local payroll tax returns (e.g., state-level 941 equivalents).Timely Filing: We manage all deadlines, preventing costly late-filing or non-compliance fines.Wage & Hour LawsWe track and advise on state-specific labor laws, including unique rules for overtime, minimum wage, paid sick leave, and final paychecks in the relevant jurisdictions.Reduces Legal Risk: Protects you from costly employee disputes or litigation arising from non-compliant pay practices.
Export to Sheets
3. Year-End Reporting for Distributed Teams
Year-end reporting for multi-state businesses is inherently more complicated, as different states must be properly allocated on forms.
W-2 Generation: We ensure each employee's W-2 accurately reflects the wages and taxes paid to each state in which they worked, which is crucial for their personal tax filing.
Annual Reconciliations: We reconcile all state-level quarterly and annual tax reports to ensure every penny matches your General Ledger.
In summary, if you have employees across state lines, Tri-County Bookkeeping acts as your compliance shield, ensuring that while your operations grow nationally, your payroll is handled locally with expert care.
What measures does Tri-County Bookkeeping take to ensure the security of our financial data?
Data security is paramount in the accounting and bookkeeping industry. As a professional firm, Tri-County Bookkeeping follows industry-standard best practices and employs multiple layers of protection to ensure the confidentiality, integrity, and availability of your financial data.
While specific technology vendors and internal protocols may be proprietary and subject to change, the fundamental measures we take generally include:
1. Robust Digital Security Measures
Bank-Grade Encryption: All sensitive data, both in transit (when being sent or received) and at rest (when stored), is protected using industry-standard encryption (like AES-256) to ensure that only authorized parties can view it.
Multi-Factor Authentication (MFA): We enforce the use of Multi-Factor Authentication (also known as two-factor authentication) on all access points, including our systems, secure portals, and accounting software. This ensures that a password alone is never enough to gain entry.
Secure Cloud Infrastructure: We utilize secure, professional-grade cloud accounting platforms (like QuickBooks Online) which maintain their own rigorous, audited security controls, firewalls, and intrusion detection systems.
Password Management: We enforce a strict, complex password policy and use secure password management software to store and manage credentials, preventing the use of weak or reused passwords.
2. Secure Data Transmission
Dedicated Client Portal: We avoid sending sensitive financial documents (like bank statements, tax documents, or W-2s) via standard email. Instead, we use a dedicated, encrypted client portal for secure document exchange, ensuring your data is protected during transmission.
Encrypted Email (Where Necessary): For communications that cannot go through the portal, we use encrypted email services to scramble the content, making it unreadable if intercepted.
3. Internal Policies and Procedures
Principle of Least Privilege: Our staff access is restricted on a "need-to-know" basis. A team member only has access to the specific client files and financial data necessary to perform their assigned job duties, limiting internal risk.
Employee Training: Our team receives continuous training on the latest cybersecurity threats, including how to spot and respond to phishing emails, social engineering attempts, and other common attack vectors.
Immediate Access Revocation: We have strict protocols for immediately revoking access privileges for any employee who changes roles or leaves the firm.
Regular Software Updates: We ensure all operating systems, antivirus software, and accounting applications are regularly patched and updated to defend against the newest known vulnerabilities.
4. Data Backup and Recovery
Regular, Encrypted Backups: We maintain regular, encrypted backups of client data in secure, off-site locations. This ensures that even in the unlikely event of a hardware failure, ransomware attack, or disaster, your essential financial records can be quickly and fully recovered.
We understand that trust is the foundation of our relationship, and we treat your financial security with the highest level of diligence and care. If you have any specific concerns or requirements related to your company's security policy, we encourage you to discuss them directly with your dedicated accountant.
Can Tri-County Bookkeeping help with budgeting and financial planning?
Yes, Tri-County Bookkeeping can definitely help with budgeting and financial planning as part of their comprehensive suite of business services.
Budgeting and Forecasting
We move beyond simply recording past transactions to helping you plan for the future.
Creating a Budget: We work with you to establish a detailed, realistic operational budget for the upcoming year. This involves analyzing historical data to forecast future income and expenses, helping you set financial targets.
Cash Flow Projections: We develop cash flow forecasts that project when cash will come into and go out of your business. This is critical for managing working capital, planning for inventory purchases, and avoiding shortfalls.
Variance Analysis: We routinely compare your actual business results against your budget. By analyzing and explaining the variances (why your actual results were different than your budget), we help you identify issues or opportunities so you can make necessary operational adjustments quickly.
Strategic Financial Planning
We help you use your financial data to make informed business decisions that drive growth.
Financial Statement Analysis: We provide financial analysis of your statements, turning raw data into actionable insights about profitability, efficiency, and liquidity.
Tax Planning: As CPAs and tax professionals, we provide proactive tax planning throughout the year, not just at tax time. We advise you on strategies to legally minimize your tax liability, which is a key component of maximizing overall financial performance.
Profitability Consulting: We can assist with scenario planning, such as evaluating the financial impact of expanding your business, purchasing new equipment, or adjusting pricing strategies.
In short, bookkeeping provides the "what happened," while budgeting and financial planning provide the essential "what should happen" and "what can happen."
How often will we communicate about my businesss financial status?
The frequency of communication about your business's financial status is flexible and tailored to your specific needs and the services you utilize. It generally depends on the level of service you choose and the activity of your business.
We typically organize communication around these key cycles:
1. Daily/As-Needed Communication π¬
This level of communication is usually transactional and driven by immediate operational needs.
Inquiry and Response: You can contact us daily with questions about specific transactions, vendor payments, or urgent payroll adjustments.
Secure Document Exchange: Communication happens as often as you upload bank statements, invoices, receipts, or other documents through our secure client portal.
Urgent Alerts: We will reach out immediately if we detect suspicious transactions, potential fraud, or critical cash flow issues.
2. Weekly Communication (For Active Payroll/Cash Flow Management) ποΈ
For businesses using full-service payroll or those needing tight cash flow control, weekly communication is standard.
Payroll Confirmation: We confirm hours, deductions, and payroll amounts before processing each run.
Data Reconciliation: Quick check-ins to ensure all weekly transactions have been imported and categorized correctly in your accounting software.
3. Monthly Financial Review π
This is the most common and crucial communication cycle for our bookkeeping clients.
Financial Reports: We provide a standard reporting package, typically including the Income Statement (P&L) and Balance Sheet, within the first few weeks after the close of the previous month.
Review Meeting: We schedule a brief (30-60 minute) meeting, either in person or virtual, to walk through the reports. This is where we discuss:
Performance vs. Budget: How your business performed against your goals.
Key Trends: Significant changes in revenue or expenses.
Actionable Insights: Specific areas for improving profitability or cutting costs.
4. Quarterly and Annual Planning π
Communication at this level is more strategic and forward-looking.
Quarterly Review: A more in-depth meeting focusing on tax planning strategies, adjusting forecasts, and reviewing business goals. This is vital for managing estimated tax payments.
Year-End Tax Planning: A dedicated meeting to optimize your financial position for tax filing, ensuring all deductions and credits are captured before the year closes.
Annual Kick-off: We meet to review the full year, finalize the books for tax preparation, and set the budget and financial goals for the upcoming year.
In summary, you can expect guaranteed communication for your monthly financial review, with the option for more frequent check-ins based on your operational needs and service package.